Overview
Purchase orders track material orders to vendors — from draft through approval, send, and receiving.
Where in the app: Inventory → Purchase Orders
Open: Purchase Orders
List columns
| Column | Purpose |
|---|---|
| PO # | Document number |
| Vendor | Supplier |
| Warehouse | Destination (shown when multiple warehouses exist) |
| Order Date | Created date |
| Expected Date | Anticipated delivery |
| Total | PO value |
| Status | Workflow state |
| Actions | Open detail |
Search by PO # or vendor name. Filter by status.
PO statuses
| Status | Meaning |
|---|---|
| Draft | Editable; not sent |
| Pending Approval | Awaiting manager approval (when workflow enabled) |
| Approved | Ready to send |
| Rejected | Returned to draft for edits |
| Sent | Issued to vendor; can receive |
| Partially Received | Some lines received |
| Received | All lines fully received |
| Closed | Manually closed after receiving |
| Cancelled | Voided; on-order quantities removed |
When PO approval is enabled: Draft → Pending Approval → Approved → Sent → Received.
Header actions
| Button | Purpose |
|---|---|
| New Purchase Order | Create PO |