Overview
Fence contractors and software tools share a vocabulary that can confuse new estimators. This glossary defines common terms the way Dirt Face uses them, so you can evaluate fence estimating software with clearer language.
Core estimating terms
Takeoff
A takeoff is the quantified list of materials (and often labor units) needed for a job. In Dirt Face, takeoffs commonly come from the designer layout plus your fence templates and catalog.
Catalog
Your catalog is the library of components you sell and install: posts, fabric, panels, gates, hardware, concrete, and more. Quotes stay accurate when the catalog is complete.
Fence template
A reusable fence system definition (for example a specific vinyl privacy or chainlink setup) that maps roles like posts, rails, and infill to catalog parts.
Proposal
The customer-facing quote package: scope, pricing, terms, and documents. Dirt Face generates proposals from the estimate instead of rebuilding them in a separate Word or PDF tool.
Margin
The difference between what you charge and what the job costs you. Dirt Face helps you review totals before you send; exact company defaults stay inside your account settings.
Design and drawings
Designer / layout tool
The map or blueprint canvas where you draw fence runs, place gates, and generate quantities for the estimate.
Shop drawing
A technical sheet that shows how a fence or gate should be built. Dirt Face can attach shop drawings to estimates and jobs so the office, shop, and field share one picture.
Submittal
A formal package of drawings or documents sent for approval on commercial jobs. Not every residential fence job needs submittals.
Sales and operations
Opportunity / RFQ
A lead or request for quote before it becomes a full estimate. Useful when you track sources and pipeline, optional if you quote directly.
Job
Won work ready to execute. In Dirt Face, accepted estimates commonly become jobs for scheduling, production, and costing.
Work order
Field-facing instructions for what to install on site, often derived from the job.
Change order
A priced change after the original scope was agreed. Keeping change orders in the same system avoids losing money in side emails.
Invoice
The bill you send after (or during) the work. Dirt Face connects estimating through invoicing so you are not retyping the same job three times.
FAQ
Is a takeoff the same as a quote?
No. A takeoff is the quantity breakdown. A quote or proposal is what you present to the customer, including price, terms, and documents.
Do I need shop drawings on every job?
No. Many residential jobs ship with a clear proposal only. Shop drawings help when the customer, GC, or shop needs a precise build sheet.